Glossary

These are key terms used in these General Funding Guidelines and in specific Fund Guidelines and the application form. View all the supporting documents. 

• Attendees – audiences for a live performance or event, or those viewing an artwork/exhibition in person, or those watching or listening to a one-off or live streamed online performance.
• Audience Development – the ongoing process of understanding the needs of, building relationship with, and growing audiences over time.
• Auspicing/ Auspice Body – Auspicing is where someone other than the applicant takes responsibility for all legal and financial obligations, including how the grant funding is spent and ensuring the funded activity is completed and acquitted in time.
• Australian Business Number (ABN) – a unique identification number issued by the Registrar of the Australian Business Register to business entities.
• Community – a community can be any group of people who identify with each other through a common element that can include geographical location; shared cultural heritage, history, or other characteristics; age group; profession; or social or recreational interests.
• Core operations / core business – an organisation’s activities that would happen and incur costs, regardless of whether the proposed project would go ahead.
• Core staff – staff roles employed in an ongoing way by the applicant, regardless of whether the proposed project would go ahead.
• Creative Developments – Periods of creative exploration or concept development towards an end goal, whether or not they result in a finished work.
• Cultural infrastructure – includes buildings and equipment for arts and cultural activity.
• DGR status – is an entity or fund that can receive tax deductible donations.
• GST (Good and Services Tax) – the value added tax of 10% on most goods and services in Australia
• Home location – The town or city of residence of the artists or touring party, including outer suburbs and satellite towns of regional centres.
• In-kind support – in-kind support includes real project costs provided free of charge or at a discounted rate, such as volunteer labour, services, administrative support, rent-free accommodation or donations of materials or equipment. These contributions should be given a dollar value and should be included in the proposed budget.
• Infrastructure – basic organisational or physical structures required to run a business
• Investment – the provision of value toward something for its growth and/or maintenance.
• LGTBIQ+ - an acronym for an individual who identifies as being lesbian, gay, bisexual, trans, intersex, or queer.
• Metropolitan – for the purposes of Arts Queensland funding, metropolitan Queensland is defined as all the areas inside the Brisbane City Council local government area.
• New work – a performance or artwork that has not had a public presentation.
• Non-government organisation – an organisation that is not subject to the control of the Commonwealth, a State or Territory and/or a local government.
• Not-for-profit – a legally constituted organisation whose constitution or rules state that profits or surpluses must be used to further the organisation’s artistic objectives. Any profits or surpluses cannot be distributed to owners, members or any other individual or group of individuals. The constitution or rules should also make provision for the transfer of assets to a similar organisation should they cease operations.
• Operational funding – contributions made by funding bodies that support the core operations and annual programs of arts and cultural organisations.
• Outcome report – a record, provided by the funding recipient, of the project or activity and how the funds were spent.
• Participants – people who actively participate in your activities e.g. attend a class to make something, sing in a choir, engage in a training workshop.
• Partnership – a partnership in relation to Arts Queensland is an agreement between the funding applicant and government, non-government or arts and cultural organisation or another entity. The agreement provides access to resources and opportunities that would otherwise be unavailable to the proposed activity.
• Peer Assessor – an arts industry expert or peer who is responsible for assessing funding applications against a set of funding criteria.
• Performance Indicators – measures of outcomes or outputs to evaluate activities.
• Public outcomes – people other than the artists and arts workers involved in the project, “the public” can view the work, or attend or participate in an activity. For example, a workshop for a school would be a public outcome, even though the general public would not be able to attend.
• Regional – for the purposes of Arts Queensland funding, regional Queensland is defined as all the areas outside the Brisbane City Council local government area.
• Rural and remote – For the purposes of Arts Queensland funding, rural and remote communities are defined as MMM4 – MMM7 using the Modified Monash Model (MMM) classification of remoteness
• Significant budget item – Budget items that make up a significant percentage of total expenditure, or are of critical importance to the project.
• Social impact project – For the purpose of Arts Queensland funding, an arts-led social impact project is defined as a project where the main objective is to deliver enduring individual and community outcomes in response to social and community priorities such as health and well-being, education, and youth. The project is likely to engage the public in the creative process or active participation in arts and cultural activities. Communities could refer to a geographical community (ie a town or school) or a population community (ie young people, older people in aged care).
• Tour/Touring – The same performance, exhibition or activity happening, in sequence, over a cohesive period of time in more than two external communities (i.e. it needs to be happening in at least 3 communities other than the applicant’s home location).

Budget categories descriptions

Expenditure and in-kind categories

• Access support costs – costs associated with enabling access for attendees, participants, artists or arts workers with a disability. e.g. sign language interpretation, audio descriptions, access support workers.
• Administration costs – postage, photocopying, internet and telephone, office costs associated with the project. Finance or accounting costs associated with the project
• Core salaries fees and wages – the value of salaries or wages for an organisation’s core staff or permanent ensemble members based on the percentage of their salaried hours they work on the project. You cannot request AQ funding towards core staff costs.
• Education resources – Development design and production of physical or digital education and teaching resources.
• Equipment Purchase – Check if your fund supports AQ contribution to equipment purchase and the  maximum amount.
• Evaluation and Research –
• Freight – costs associated with transport of physical objects e.g. equipment, artwork, sets etc .
• Fundraising expenses – costs associated with fundraising or sponsorship such as events for sponsors and donors
• Living away from home allowances – allowances paid to workers to compensate them for meals and living expenses when working away from their home location.
• Marketing and PR – advertising; design and printing of posters, flyers, programs, promotional signage; project related website costs; photography and filming, publicist costs.
• On-costs – includes superannuation and work-cover costs.
• Other Placement expenses – other expenses associated with the industry placement such as training courses, costs of attendance at networking and industry events e.g. registration and travel. In-kind contributions such as desk space, supervision and share of overheads.
• Placement Wages – salary or wages and superannuation paid to the industry placement.
• Project salaries, fees and wages – Wages or fees for people involved/engaged specifically for the project e.g. performers, artists, collaborators, workshop leaders, technical crew. Individuals should include fees paid to themselves.
• Production Expenses – costumes, set, props, equipment hire, workshop materials, consumables, materials used to produce artwork, framing and mounting costs, signage and interpretation, crating, services used to produce artwork or recordings, cleaning and security, insurance or licences costs related to the project.
• Retail costs – Cost of food and drink for sale, cost of producing goods for sales such as merchandising,
• Tour-co-ordination and Brokering –
• Travel and Accommodation – accommodation costs. Travel costs include flights, transfers, vehicle hire, petrol, taxis/rideshares and mileage allowances
• Venue Hire – costs associated with hire of a venue for your activities, including any technical and/or box office fees charged by the venue.

Income categories

• Arts Queensland Project Funding – Grants received from other Arts Queensland (AQ) funding programs you are allocating towards aspects of this project. Please contact AQ if you plan to use AQ funding you have already received to ensure there is no duplication of funding and to avoid your application being considered ineligible.
• Donations and Fundraising – Monies received to support your activities.
• Earned income – Money you earn from supplying goods or services e.g. ticket sales, workshops fees, income from selling artistic product, merchandise, or food/drink.
• Other Philanthropic Grants – money from non-government grant programs and philanthropic foundations other than the Tim Fairfax Family Foundation.
• Other Commonwealth Funding – Funding from federal government sources other than RADF.
• Other Local Government Funding – Funding from local government sources other than the specific programs named in this list.
• Other Queensland Government Funding – income from other Queensland Government sources includes grants or procurement  fees, excluding funding from Tourism and Events Queensland.
• Own Cash Contribution – cash monies that you are contributing to the project. Do not include in-kind contribution.
• RADF Grant – Grants received from the Regional Arts Development Fund (RADF), or if the applicant is an LGA, the amount of AQ RADF funding being allocated to the project
• RASN Contribution – contribution to the project from Regional Arts Services Network (RASN) resources – in-kind, RASN AQ project funding or funding from other RASN sources.
• Sponsorship - Cash – Monies received from organisations and businesses which give a tangible benefit to the sponsor such as promotion of their brand or free tickets or activities for their staff.
• TFFF Grants – grants received from the Tim Fairfax Family Foundation (TFFF).